HR & Office Coordinator
Costa Mesa
HR & Office Coordinator
Full Time • Costa Mesa
Benefits:
- Health insurance
- Paid time off
- Employee discounts
- Opportunity for advancement
- Training & development
- Vision insurance
- Wellness resources
- 401(k) matching
- Company parties
- Dental insurance
- Flexible schedule
About Us:
Targetti USA, Inc. is the American home of the renowned Italian lighting brand Targetti, bringing world-class architectural and decorative lighting solutions to clients across the country. We are passionate about design, quality, and innovation, and our team is proud to represent a brand with decades of global excellence. At Targetti USA, you'll join a collaborative and creative team that values both professional growth and a positive workplace culture.
About the Role:
Targetti USA, Inc. is looking for a motivated and organized HR & Office Coordinator to join our team in Costa Mesa, CA. This is a fantastic opportunity to play a key role in keeping our people and operations running smoothly in a dynamic, fast-paced environment. If you thrive on variety, love supporting people, and have a knack for keeping things organized, we want to hear from you!
Position Type:
Full-Time or Part-Time - We are open to both full-time and part-time candidates.
Key Responsibilities:
- Provide day-to-day administrative and organizational support to the HR Manager.
- Assist with recruitment, including posting job openings, reviewing applications, scheduling interviews, communicating with candidates, and coordinating hiring activities.
- Coordinate new hire onboarding, including preparing documentation, scheduling orientations, and organizing training activities.
- Maintain employee personnel files, HR records, and internal tracking systems, ensuring information is accurate and up to date.
- Track and coordinate employee performance reviews, introductory period evaluations, training schedules, and other HR deadlines.
- Assist with benefits administration, enrollment activities, and employee communications.
- Support payroll and timekeeping administration, including reviewing records and following up on missing or incomplete information.
- Prepare HR correspondence, employee announcements, forms, and other internal communications.
- Coordinate employee engagement activities, recognition programs, company lunches, and employee events.
- Assist with maintaining and updating HR policies, procedures, and employee resources.
- Follow up with employees and managers to obtain required information, documentation, and approvals.
- Support special HR projects and identify opportunities to improve administrative processes and efficiency.
- Handle confidential employee information with professionalism and discretion.
- Assist with coordinating office supplies, purchasing, and vendor communications.
- Help organize company meetings, events, and other office activities.
- Provide administrative assistance to management and other departments as needed.
- Maintain organized records, files, and administrative documentation.
- Support general office operations to help maintain an efficient and professional work environment.
Requirements:
- 1-3 years of experience in an HR, office coordination, or administrative support role
- Familiarity with HR processes including recruiting, onboarding, and benefits administration
- Proficiency in Microsoft Office Suite and experience with HRIS platforms
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- High level of discretion and professionalism when handling confidential information
- Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred
Application Process:
Thank you for your interest in joining Targetti USA! Due to the anticipated volume of applications, we will only be contacting candidates whose qualifications most closely align with the requirements of the position. We appreciate your interest and the time taken to apply.
Thank you for your interest in joining Targetti USA! Due to the anticipated volume of applications, we will only be contacting candidates whose qualifications most closely align with the requirements of the position. We appreciate your interest and the time taken to apply.
Compensation: $24.00 - $28.00 per hour
As an international company doing business for over 90 years, we are committed to high ethical standards and continue to embrace the transformation of our of human resources and our employee experience in order to support our changing, growing business. At Targetti USA we strive to provide our employees with the tools, motivation, and inspiration they need to complete their jobs with passion and purpose. Whether it’s the tools that enable a more productive remote work environment with a workplace culture that recognizes and embraces our differences, the foundation of our parent company embraces diversity and inclusivity from all walks of life and cultures.
Targetti USA is a division of the 3F Filippi | Targetti Group worldwide. We offer the opportunity to grow within a small company dynamic.
Creating an environment where the best people come to do their best work. The core of our company is the people. The people aren’t just employees – they are “Famiglia”. We encourage our employees to bring their fresh ideas, perspectives, and experiences to deliver the best solutions for our customers.
(if you already have a resume on Indeed)
Or apply here.
CAREER OPPORTUNITIES
Our objective is to ensure that talented and skilled resources have successful and diversified development opportunities along their career path, both nationally and internationally in a context of tough competition. Targetti aims to recruit the best potential worldwide, ranging from professionals to young graduates. Professionals bring knowledge and experience, whilst graduates develop their skills on the job with an eye to the future success of the company.
Positions available are operational, each with specific responsibilities and set objectives to be reached. Targetti places importance on performance management, aiming to develop all levels of competencies within the organization. We are committed to providing an environment where professional competencies are continuously developed; where trade skills are the finest in the industry and where professional development is considered a priority. We offer a generous benefits package including medical, dental, vision insurance, life insurance, FSA, dependent care, 401K retirement with employer match, and incentive plans. We recognize employees for their contributions through appreciation programs and team building events.
WORK ENVIRONMENT
Targetti is a compelling place to work. Ours is a high-performance culture that emphasizes high-integrity business practices as well as work/life balance. We manage by objectives and successes are rewarded accordingly; we regularly review performances and offer supportive training; we facilitate diversity in career paths; we empower our people to take initiatives.
In return, we expect our people to actively contribute to the company’s success and show commitment and loyalty to the company. We also aim to maintain an environment, which encourages people to actively contribute towards developing products and services, keeping us ahead of the competition.
OUR PEOPLE
As our Company grows and evolves, we remain dedicated to maintaining a dynamic and inclusive work environment. We value the individual talent that comprises this company and are committed to equal opportunities for each employee’s advancement. We believe that people hold the key to achieving our business objectives and our overall success. People constitute our most important asset. We offer flexibility to encourage a healthy work home balance. We offer many exciting career opportunities and are always searching for the most talented people to join our team.
We conduct our business in accordance with values and principles that place value in our people’s successes, namely: trust and loyalty, mutual respect, learning culture, exciting and challenging environment. The Human Resources mission is to make sure these corporate values are reflected and promoted in HR practices across the Targetti, and that priority is given to providing leadership, expertise, and guidance in instilling them. We rely on each individual to preserve the enduring quality, integrity and excellence for which the Company is renowned.
OUR POLICIES
At Targetti we have never lost sight of the fact that our success is due to hard work, dedication, talent and passion. From our Company’s earliest days to today where we have over 300 associates worldwide, recognition of the value and significance of our associate’s contributions has been the foundation of our philosophy as a Company. We consider our culture to be among our innovations providing a positive and safe working environment with a zero-tolerance policy for any kind of workplace harassment. Over decades our management has built Targetti’s culture into what it is today, a place for the exchange of ideas, collaboration and where client represents the main focus.
Today, that culture is the unifying force for our many business units around the world. Human Resources division works in partnership with executive management as a valued strategic partner towards the development of Targetti company. Our policies are set up to ensure that the talented and skilled people that join us have successful and diversified development opportunities along their career path, both nationally and internationally, where they can build both their skills and the know-how of our company.